Executive Assistant
Job title: Executive Assistant
Location: Miami, FL (On-site)
Employment type: Full time
About the role
We are looking for a proactive, highly organized, and detail-oriented Executive Assistant & Office Lead to support our executive leadership team and act as the primary focal point for our Miami office. This role is responsible for performing the essential functions listed below and requires the skills and experience described.
This is a highly on-site role that requires daily presence in the office. You will serve as the connector between local leadership, team members, visitors, and key internal departments—specifically People and Workplace Experience—ensuring the smooth running of day-to-day operations, supporting local events, and maintaining a high standard of executive hospitality.
Job responsibilities
1. Executive Agenda & Administrative Management
Calendar Management: Proactively organize, prioritize, and manage complex, fast-changing executive schedules to optimize time efficiency.
Meeting Coordination: Schedule critical governance committees, client alignments, business reviews, and key account events.
Gatekeeping & Prioritization: Act as the main point of contact for internal and external meeting requests, demonstrating high confidentiality and executive presence.
2. Travel & Logistics Management
Travel Coordination: Plan and execute comprehensive domestic and international travel itineraries (flights, hotels, ground transportation) in compliance with company policies.
Visa & Relocation Support: Provide operational assistance and follow-up on visa processes, passports, and logistical arrangements for corporate travel or transfers.
3. Office Lead & On-Site Presence (Primary Focal Point)
Act as the local focal point to identify and address office needs, working closely with the People and Workplace Experience teams.
Executive Hospitality & Meals: Oversee executive lunch arrangements, VIP guest receptions, and ensure an excellent overall visitor experience.
Event Support: Provide hands-on operational and logistical support for office activities, team events, client visits, and town halls.
Resource & Equipment Logistics: Coordinate requests for office supplies, hardware/software setup, site access, and other day-to-day logistics to keep the office running smoothly.
4. Operational Support & Expense Management
Expense Reporting: Administer, review, and process corporate credit card reports and reimbursement requests in internal company systems.
Internal Communication: Facilitate smooth communication between leadership, cross-functional teams, PODs, and Studios.
Confidentiality: Handle proprietary, strategic, and sensitive business information with complete discretion.
Minimum Qualifications
Experience: 5+ years of experience in an Executive Assistant or Office Manager role supporting C-level or senior executives, ideally within global technology companies or fast-paced environments.
Work Arrangement: Strong commitment to on-site work at the Miami office
Languages: Bilingual fluency in English and Spanish (advanced/fluent English is required for multicultural context and global clients).
Mindset & Skills: Highly proactive, exceptional organizational and multi-tasking skills, adaptability to last-minute changes, and outstanding interpersonal skills.
Compensation: The anticipated base pay range for this position is $70,000 to $90,000 per year depending on experience, skills, location, and internal equity.
Benefits: Benefits for this position will likely include the following:
- Unlimited paid time off.
- Healthcare benefits.
- Dental benefits.
- Vision benefits.
- Disability insurance.
- Life insurance benefits.
- Retirement benefits, including 401(k) and a potential company match.
- Parental leave for both birthing (up to 14 weeks of paid leave) and non-birthing parents (up to 4 weeks paid leave), as well as adoption leave (up to 8 weeks of paid leave), subject to qualifications.
- Child hospitalization leave (up to 15 paid calendar days per year), subject to qualifications.
- “Be kind to yourself day” on your anniversary (subject to terms and conditions).
- Graduation and birthing gifts, subject to eligibility.
- Paid Jury duty (up to 4 weeks a year), subject to eligibility.
- Paid moving days (up to 2 days a year), subject to eligibility.
- Approximately 12 paid company holidays a year.
For additional information regarding benefits, please see the Globant Experience Guide.
Applicant Privacy: Globant will collect and process your information as a part of this application should you choose to submit it. For additional information please see Globant’s Privacy Policy.
Equal Employment Opportunity: Globant is proud to be an equal opportunity and affirmative action employer. We are committed to building a workforce that is representative of the users we serve, creating a culture of belonging, and providing an equal employment opportunity regardless of any basis protected by law. For Canadian job postings, Globant does not discriminate based on any Canadian Federal or Provincial anti-discrimination law, and offers the same opportunities to all applicants regardless of characteristics.
Use of AI: Globant may use AI and machine learning technologies in our recruitment process. Globant is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law. Globant is also committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.
Remote work: Remote work permissibility is subject to change depending on business necessity. For additional questions regarding work locations please discuss with your hiring partner directly.
Applicants in the County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Applicants in San Francisco: Qualified applications with arrest or conviction records will be considered for employment in accordance with the San Francisco Fair Chance Ordinance for Employers and the California Fair Chance Act.